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Document Management

There are a number of regulatory & statutory legal bodies who demand that you keep and have access to historic business records. These include

  • HM Revenue and Customs, including VAT
  • Financial Services Authority
  • The Information Commissioner
  • The Courts (via the Government and acts of Parliament)
  • The Health and Safety Executive

The list of requirements on businesses to keep historical data grows endlessly, and the implications of managing this badly are often ignored until the regulator, courts, or one of the other statutory bodies asks you a question that you are legally obliged to answer.

With recent changes to legislation, the Directors and Officers of a company can be held personally liable for the actions or inactions, of their company. This leaves increased levels of risk for a company to manage, and a good records management policy and team helps to minimise those risks.

Document Management means having a plan to control all of the documents your organisation creates, and storing them accurately, so you you can find them again. This activity is almost always better done by a specialist, than done in-house. Storguard’s systems are a significant tool in managing these legal requirements.

document management summary

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Types of documents stored

To find out more about document management,
download our keyfacts brochures here.

"People underestimate the costs of in-house document storage” says StorGuard, the premier document management company in North London

 

“Offsite Document Archiving frees up resources, people and facilities to focus at running your business” says StorGuard, one of London’s leading document archiving companies

 

“Document storage onsite, the costs often outweigh the benefits” says StorGuard one of North London’s leading document storage companies

 

“Keeping a document storage box in London can cost £60 a year, why do it?” asks StorGuard, a premier document management company in North London

 

“Document archives should be reviewed and disposed of regularly” says StorGuard, one of North London’s foremost document archiving and secure document destruction companies

 

“StorGuard invests for further growth from existing and new customers”, says StorGuard, one of the top document management companies in the North and North West London areas

 

“How you sign a contract impacts how long you must keep it” notes StorGuard, a leading document storage company in London

 

“Document archiving – it need not always be a disaster” says StorGuard, a professional archiving company in London

 

“In house document storage staff need tools to help them manage” says StorGuard, one of the leading document storage companies in London

 

“Trust your document archives to professionals” says StorGuard one of London’s leading document archiving companies providing services to professional practices

 

“Electronic document storage can give great results, but is not always the right answer” says StorGuard, one of London’s premier document storage companies

 

“High quality document storage, why does it matter?” asks StorGuard, one of the foremost document storage companies in North West London

 

“Review your document management practices and assets annually” says StorGuard, one of the leading document management companies in London

 

“Poor document archiving practices may have legal implications” says StorGuard one of North West London’s premier document archiving companies

 

“Legal requirements of document storage can surprise many” says StorGuard, a leading document storage company in London

 

“Does Health and Safety impact how you store your documents? Yes it does, and risks to your staff should be considered” says StorGuard, a premier document storage company in London